Collector Mode

The Collector Module allows you to see all information about a loan, pertinent to the collections process, on a single screen. To enter collector mode from loan query, click Collector Mode on the toolbar in the Loan tab.

You can query for loans as normal on the collector screen, or you can have the loans popped to the screen by a campaign.

Once a loan has been popped or queried to the collector screen, you should have all contact and co-borrower information necessary to make collection calls. Select the collection action taken from the Coll Action drop down list. Then, based on the results of the collection call, select the result from the Coll Result drop down list. These options are pre-configured by your system administrator.

Get Next Item Retrieves the next loan in the queue and places it in the popped loans list.

NLS 5.14 and later

If the FDCPA Compliance option is enabled in System Defaults, loans meeting the compliance criteria will be skipped.
Return Item To Queue Moves the selected loan in the paused list back into the loan queue.
Pause Collection Moves the loan to the paused list. May be used when a loan needs to be skipped or to be set aside temporarily.
Complete Collection Moves the loan to the completed list.

Promise to Pay

Depending on the combination of action and result codes, the result may pop up a secondary dialog or initiate a promise to pay.

Promise to pay dialog

If a secondary dialog pops up, fill in all of the appropriate fields of the secondary dialog. These fields are user-defined and were configured by your system administrator specifically for this action/result combination.

A promise to pay will require you to enter the date and amount of the promise to pay. Selecting the items in the Receivables list will automatically fill in the Promise Amount accordingly.

If a payment satisfying the full promised amount has not been made on that account by the date specified, the promise to pay will be marked as having been broken.

NLS 5.7 and later

Adding new PTPs, when totaled with all existing PTPs, exceeding the payoff amount is not allowed and an alert will be displayed.

NLS 5.11 and later

Multiple PTPs may be added by clicking next to the Promise Amount field.

NLS 5.19 and later

Break all PTP when one is broken – when selected, any outstanding PTP that is entered as part of multiple PTPs will be considered broken when one is broken.

Beginning with NLS 5.19, multiple PTP entry is disabled by default. The option to enable this feature is in Setup > Collector Setup > Collection Code > Options.

Updating a Promise to Pay

A promise to pay can be modified by double clicking the promise to pay listing at the bottom of the Collector Mode view.

NLS 5.6 and later

Delete PTP To delete an active, soft broken, or broken promise to pay, click Delete PTP. The promise to pay will be removed and an entry in the loan history will be made for the deletion. The promise made, promise kept, and promise broken counters are not affected.
Soft Break PTP To soft break an active promise to pay, click Soft Break PTP. The promise to pay is canceled and an entry in the loan history will be made for the soft break. The promise broken counter is incremented. This is useful in situations where it is evident, before the promise date, that the promise to pay will not be kept.
Cancel PTP To cancel an active promise to pay, click Cancel PTP. The promise to pay is canceled and an entry in the loan history will be made for the cancellation. The promise made, promise kept, and promise broken counters are not affected.

Past Due Amounts

NLS 5.7 and later

Mouse over the Current Amt Due field to see a list of past due amounts for the selected loan.


NLS 5.21 and later

Viewing and replying to SMS messages associated with the loan can be done with the Communication command.

Only SMS messages that the recipient has replied to will be shown and only then will the ability to respond will become available.

SMS messages to and from multiple phone numbers are displayed in their own thread.

Prior to NLS 5.26, if multiple phone numbers are associated with the loan, future SMS messages will only be sent to the first phone number that responded to the initial message. Although the recipient may still respond from other associated phone numbers, those phone numbers will not receive future outbound messages.

Click Filter to filter the messages by the event type that triggered the original SMS and by branch.

The Response drop down list shows all of the canned responses as configured in the Communication setup. Select a canned response or type in a message, up to 160 characters, and click Send to send the response.

Once a user replies to an incoming SMS message, that user becomes the owner of the SMS thread and it will no longer be shown in the table for other users. Next time the borrower replies to the SMS message, the SMS thread will again become available to all users.

Enter any remarks in the Remarks field and click Save. Remarks are only saved locally and are never sent out to any SMS recipients.

Select Archive to remove the SMS message thread from the queue.

The history of messages and remarks are shown in the pane to the right.

NLS 5.27 and later

Privilege for the Communication command can be configured under COLLECTOR > Communication.